- Job Category: Accounting
- Salary: $16-$17.50 hour
- Education: Bachelors Degree
- FT/PT: Full-Time
- Company: Knoxville Convention Center
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ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for a full-time Accounting Coordinator Revenue Specialist for ASM/Knoxville Convention Center and World's Fair and Exhibition Hall. This position is responsible for all aspects of client event billing. Posting, verifying, and reconciling accounts receivable data to journals, ledgers, and other records, for use in maintaining financial records for business management. Position is also the primary cash manager, cash-handler, and cash-deposit preparer.
Essential Duties and Responsibilities Include the following. Other duties may be assigned.
•Overall management of billing process, including...-Determination that billing is in-line with contract.-Decisions on final bill presentation.-Securing of required pre-final review/approval of all invoices. •Research and resolution of billing/payment discrepancies, as client contact.
•Calculation of F&B credit, per contract.
•Follow-up with appropriate personnel for questionable and/or missing items.
•Interpretation of transaction data entered into booking system.
•Accounts Receivable accounting, including... •Applying customer payments, after independent accounting.
•Processing credit card payments.
•Posting of billings into accounting system.
•Overall management of collections process, including...
•Arrangement/negotiation of payment plans with customers, as needed.
•Sending of monthly past due statements to overdue accounts.
•Overall management of vault and cash event-support function, including...
•Ongoing evaluation of change fund mix, including what change mix to order and when.-Prepares combined weekly deposits.
•Liaison with armored car company, to coordinate off-cycle pick-ups, call-offs, etc.
•Ensures all cashiers have signed cash-handling forms.
•Monitors BEOs, for cash events, and provides weekly summary of events (requiring Finance department support) for staff support assignments.
•Monthly inventory control and related auditing.
•Manage credit card processing control process(leading to PCI compliance)
•Independent verification of monthly liquor inventory count/analysis.
•Perform event Service Desk responsibilities.
•Must be able to work extended and/or irregular hours, including nights, weekends, and holidays as needed
•Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
•B.S. degree in Accounting or Finance or equivalent experience.
•At least three years of general accounting experience, preferably in hospitality industry.
•Must have skill in the use of personal computers and be knowledgeable in MS Excel, Word, and computerized accounting systems.
Skills and Abilities
•Must have attention to detail
•Must have good oral and written communication skills
•Must have strong customer service skills
•Must be able to adapt to changes in the work environment, managing competing demands, frequent changes, delays or unexpected events
•Must have strong interpersonal skills
•Must have good organizational skills
•Ability to multi-task and establish priorities
•Must be able to pass and maintain PCI compliance
•Must be able to pass criminal and credit background check
•Must have considerable skill in the use of personal computers and be knowledgeable in MS Word, Excel, Outlook, and computerized accounting systems.
•Possess knowledge of financial systems •Microsoft Dynamics SL and VenueOps preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to move around the facility, to stand for long hours during events, and talk and hear. This position may require work inside or outside of the building, as needed by events. Daily lifting and carrying up to 10 lbs.
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Recruiter- Kristy Todd
ASM Global Knoxville: Knoxville Convention Center
701 Henley Street, Knoxville, TN 37902
Applicants that need reasonable accommodations to complete the application process may contact 865-522-5669.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.